Registration and Records Policies (2024)

• An audited course is one in which you do not receive a grade.
• You are required to make full payment for an audit course.
• An audit course is not counted for enrollment certification purposes.
• Students wishing to take coursework on an audit basis should complete theAudit Grade Option Request Formby the published deadlines.
• If you no longer want to take a course as an Audit, you will have to drop the section and re-add it to your schedule by published deadlines. Before you drop the section, please check to see if the section is closed. If it is, contact 330-672-6000 for assistance.
• NOTE: If class beginning and/or ending dates are other than the regular session dates for a full term, the deadlines for processing registration transactions may be different. For these flexibly-scheduled classes, information is availablebyclicking on the CRN link(s) on theView or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine or by accessing the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates.
• IF YOU ARE A KENT STATE UNIVERSITY EMPLOYEE OR ELIGIBLE DEPENDENT OF A KSU EMPLOYEE, tuition benefits cannot be used for non-credit courses or credit courses which are audited.

Registrar Important Dates and Events by Term for Published Deadlines

Students with demonstrable ability and knowledge in a particular subject area may earn credit in selected courses though Credit-By-Examination (CBE), coordinated by the Office of the University Registrar. Students who wish to pursue CBE must complete the CBE application to gain appropriate college and departmental permission. The appropriate academic department administers the exam, which may include the completion of additional assignments. The minimum passing standard for CBE is the equivalent of a C grade. However, no letter grade, only credit hours, are posted to the academic transcript for CBE.

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The enrollment certification definition by credit hour for loan deferments, insurance coverageor any other official certification of enrollment, is determined by the University Catalog.

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• Undergraduate students may elect to take certain courses on a pass-fail basis. The purpose of this option is to provide an opportunity for the exploration of a broader range of coursework than is normally included in specific and distributive degree requirements. Students considering this option should be aware that some institutions of higher education do not accept transfer credit taken on a pass-fail basis. In addition, most graduate and professional schools prefer that pass-fail credit be kept to a minimum.
• Students should contact their college, school, or Regional Campus office for clarification of the pass-fail option and for application of that option to their particular program prior to selecting the pass-fail grade option. Conditions governing the acceptability of coursework that pertains to all students may be found in the Pass-Fail Policy in the University Catalog.
• The last day to select the pass-fail grading option varies by semester. Please see the appropriate Registrar Important Dates and Events by Term calendar for published deadlines.REQUESTS MUST BE SUBMITTED BY THE BEGINNING OF EACH TERM. Specific dates for each term are listed on the Registrar Important Dates link on the Registrar's website.
• NOTE: If class beginning and/or ending dates are other than the regular session dates for a full term, the deadlines for processing registration transactions may be different. For these flexibly-scheduled classes, access theDetailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information is also available by clicking on the CRN links on View or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine.

Registrar Important Dates and Events by Term for Published Deadlines

Midterm Grades:

A midterm evaluation grade is completed between the fourth and seventh week for all students in lower-division undergraduate courses (levels 00000, 10000, 20000). Midterm grades are not included as part of the students' academic transcript.Log into FlashLine and click on the Student Category / Resources Page / Grades and Transcripts Section to View Midterm Grades.

Final Grades:

Final grades are reported at the close of each academic term (or part of term) and become a part of the student's permanent record. You may check your current term final grades by logging into FlashLine and clicking on the Student Category / Resources Page / Grades and Transcripts Section to access the link to View Final Grades for the Current Term.

Faculty:

Midterm and final grades submission is done in FlashFAST. Log into FlashLine and click on the Faculty & Advisors Category / Faculty Dashboard / Grading Resources Section.

Faculty Midterm and Final Grades Submission Deadlines by Term

View Grading Policy

Information on the Course Overload requirement is available in the Kent State University Catalog. The policy on Course Overload can be found under Registration in theAcademic Policies section.

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Many academic departments offer evening and weekend classes. Students can also get advising and other services with the academic department. Adult students may also contact Center for Adult and Veteran Services for advising and other resources at 330-672-7933, Room 181 Schwartz Center.

Evening Classes

• Follow the regular academic calendar.
• Access the Registrar Important Dates and Events by Term to determine when classes begin.
• Friday night classes are considered part of the weekend schedule.
• Go to the Final Exam Schedule for the appropriate term to locate the day and time of the exam.
• Drop/add for evening classes follows regular university drop/add schedule. Access the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information may also be found by clicking the CRN link(s) on View or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine.

Weekend Classes

• Usually meet 12 of the 15 weeks of the semester (to be determined by the instructor), plus finals weekend, according to the following schedule: Friday 6–9 p.m.; Saturday 9 a.m.–noon, 1–4 p.m.; Sunday 1–4 p.m. Four or Five hour credit classes and courses that require more than 3 contact hours will cause variation in these time frames. Check with your instructor during your first class meeting.
• For registration and schedule adjustments, access the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information may also be found by clicking the CRN link(s) on View or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine.
• Access the Registrar Important Dates and Events by Term to determine when weekend courses begin.
• Go to the Final Exam Schedule for the appropriate term to determine when exams for weekend classes will be held.

• The guidelines apply to students called involuntarily to active duty.
• Students must submit a copy of theirmobilization orders along with a Petition for Exception to Registration - Military Call-Up form via DynamicForms.
  • Petition for Exception for Registration - Military Call-Up(Dynamic Form)-Current Student
  • Petition for Exception for Registration - Military Call-Up(Dynamic Form)-Non-current Student
• If students must leave immediately they may contact The Center for Adult and Veteran Services. Their contact information can be found on their website. Theymust provide theirname, Kent State University ID number or Social Security Number, reserve unit designation and location, name of unit aid and phone number, and whether or not they are enrolled in the Kent State ROTC.
• Students who must leave abruptly will be given every consideration upon their return and their abrupt departure will not be held against them for reenrollment into the University at the same level and same academic program provided they had not been academically dismissed. Once the Veteran or U.S. Armed Forces member is able to return to classes they will be reenrolled into the same program with the same academic standing when previously enrolled. If the academic program is no longer offered, the University will work with the student to select an alternate program.
• "Called-Up" students must exit the University and will receive "W" grades. Students should withdraw online prior to university deadlines. If they are not able to withdraw online through FlashLine, the courses will be withdrawn for them, through the petition for exception to registration-military call-up process. They may receive a 100% refund of tuition and a prorated refund for housing and food upon receipt of a copy of their mobilization order.
• Eligibility for Incomplete Grades is governed by the policy language in the University Catalog.

University Procedures:

Students who have been called involuntarily to active duty as a member of a unit or as an individual reservist will be accorded certain procedural prerogatives provided they follow the established exit procedure and submit an official copy of their mobilization order. The student should send a copy of the Official Order to the Office of the University Registrar atRegPetition@kent.eduor the CAVS office to complete the process. The student should make every effort to contact instructors. Whether a student takes anincomplete or withdraws is a decision left to the student and the instructor of each course. In some cases, a student may be able to finish the course by making arrangements with the instructor.

In the event that a unit is immediately deployed and the established procedure cannot be followed, please contact the Center for Adult and Veteran Services, the contact information can be found on their webpageand provide the following information:

• Name, Kent State University ID Number or Social Security Number
• Reserve Unit Designation
• Reserve Unit Permanent Location (Armory or Reserve Center including street address, city, state, zip, telephone number)
• Enrolled in ROTC at Kent (Yes/No)

Students who had to leave without being able to make arrangements with the University will be given every consideration upon their return and their abrupt departure will not be held against them.

Withdrawal Procedures:

• Students called to active duty may withdraw from all courses.
• Students should submit a Petition for Exception to Registration - Military Call-Up form, for any courses they wish to withdraw from. Official Military orders should be attached to the petition form.
  • Petition for Exception for Registration - Military Call-Up(Dynamic Form)-Current Student
  • Petition for Exception for Registration - Military Call-Up(Dynamic Form)-Non-current Student
• Students may wish to withdraw from some but not all courses. If a student does not withdraw from all courses, they must be sure that they can complete the requirements of the registered courses.
• Students who withdraw before the third week will have the courses expunged from their record.
• Students who withdraw after the second week will have a W for each course placed on their record.
• Students who withdraw from all courses will receive a 100% refund for tuition and a prorated refund for housing and food.

Incomplete Procedures:

Students called to active service near the end of the term may request incomplete. In anticipation of such requests, the following practices should be observed:

• The University should follow its current policy limiting incompletes to the last three weeks of the term.
• Students who elect incompletes are not eligible for a refund of fees.
• Normally, students who take incompletes are required to make up the missing part of the work within one semester (not including summer sessions) for undergraduates and one calendar year for graduates. Kent State University will permit the incomplete to stand until a reasonable time has passes following the student's tour of active duty.
• In cases where an incomplete is assigned, an Incomplete Mark Contract should be completed by the instructor that specifies work remaining to be completed, the percent of the grade riding on the incomplete work, and the grade earned to date.

Student Responsibilities:

The student should contact each instructor and determine whether it is best to withdraw, or take an incomplete and devise a plan to complete the work. If there is not time to contact each individual instructor, the student should contact the Center for Adult and Veteran Servicesor the Office of the University Registrar at RegPetition@kent.edu. The student should send a copy of his/her orders to theOffice of the University Registrar atRegPetition@kent.eduor contact theCenter for Adult and Veteran Servicesfor assistance.

Student Loans:

Because student may have participated in multiple lending programs (perhaps from different institutions), the student should contact the appropriate agency(ies) listed below:

Federal Direct Student Loan:
Contact the Student Loan Servicing Center (Phone: 888-447-4460)

Federal Stafford Loan (Bank Loan):
Contact your respective lender, servicer, or guarantee agency.

Use the Petition for Exception to Registration Form available on the Forms Library page when requesting registration/schedule adjustment transactions to your class schedule after published University deadlines for the class(es). Access the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates.

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Students who preregister for a semester but decide not to attend must cancel their registrations using FlashFAST as early as possible and no later than published deadlines. Log into FlashLine and click on the Student Category / Resources Page / Courses and Registration Section. Then, click on the Add or Drop a Courselinkto access the page to drop your classes.

Visit our homepage for information on any unpaid balance or potential refunds.

For information on withdrawing from any or all courses after the registration cancelation deadline, access Withdrawal From Any or All Courses.

Access the Registrar Important Dates and Events by Term

Deadlines may also be determined by accessing the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the Registration Deadlines link to determine course specific dates. Information is also available by clicking on the CRN links on View or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine.

• Only students who have been formally admitted to Kent State University may register for coursework and pay the appropriate fees. An official registration is a record of the students’ approved schedule of classes maintained online in the university’s student information system, Banner. Students who are not officially registered for a course by published university deadlines should not attend classes and will not receive credit or a grade for the course.
• Students register and make schedule adjustments to courses online through FlashFAST (log onto FlashLine and click on the Student Category / Resources Page / Courses and Registration Section. Then, click on the Add or Drop a Courselink.). Schedule adjustments are changes to a class schedule for students who have already enrolled in at least one course (1 credit or more) for that semester. Students must clear any registration holds before adjusting their class schedule. New freshmen and new transfer students register through the various campus advising and registration orientation programs. Access the How to Register page for further information.
• Late Registration Fee - Students who are not officially enrolled for any coursework (i.e., neither registered nor paid fees) as of the end of the first week of classes for the fall or spring semester* will have a late registration fee assessed for any initial registration processed. A non-payment fee will be assessed for registrations not paid by the end of the second week of classes. Visit the Tuition and Fees webpage for information on students’ fees.
• Registration deadlines and tuition credit percentages for courses may be viewed by accessing the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to see course-specific dates. Students can also find this information on their student schedule in FlashLine.
• Kent State University reserves the right to change the time of a course if it is deemed necessary, and it reserves the right to drop any course from the Schedule of Classes if there is insufficient student demand or if resources are unavailable to offer the course.
• Information on registration, drops and other schedule adjustments is available in the Kent State University Catalog.
• NOTE: If class beginning and/or ending dates are other than the regular session dates for the full term, deadlines may be different than noted above. For these flexibly scheduled classes, access the Detailed Class Search from theView Schedule of Courses. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information is also available by clicking on the CRN links on your Student Printable Schedule, accessible from View or Print Course Schedule and Purchase Textbooks in the Student Category / Resources Page / Courses and Registration Sectionin FlashLine.Students must submit a Petition for Exception to Registration form to the One Stop for Student Services when requesting registration/schedule adjustments after published university deadlines.

Registrar Important Dates and Events by Term for Published Deadlines

Discover all you need to know about requesting official and unofficial transcripts from Kent State University on our informative webpage, providing clear instructions and essential information for current and former students to obtain their academic records hassle-free. Access the details you need to navigate the transcript request process smoothly, ensuring your documentation needs are met.

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Explore Kent State's comprehensive guide to updating personal information, providing clear instructions and resources for students to navigate changes to their records with ease. Whether it's a new address, name change, or contact details, our page ensures a smooth process tailored to your needs.

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The Family Educational Rights and Privacy Act (FERPA) is a Federal Law that protects the privacy of students education records, both financial and academic. For the student's protection, FERPA limits release of student record information without the student's explicit written consent; however it also gives the student's parent(s)/guardian(s) the right to review those records if the parent(s)/guardian(s) claim the student as a dependent on their Federal Income Tax Return.

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To be reclassified as an Ohio resident for tuition purposes, a student must meet the residency guidelines established by the State of Ohio Law and Ohio Department of Higher Education. Students who are classified as residents for tuition purposes receive the benefit of a state-supported education, funded largely by the taxpayers of Ohio.

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Pursuant to Ohio Law, House Bill 845, all Ohio resident male students between the ages of 18 and 26 not registered with Selective Service must file a statement of Selective Service registration with the One Stop for Student Services. If you have not already registered with Selective Service, you will be contacted regarding your non-compliant status. Failure to comply will result in the assessment of nonresident tuition fees to your account and the cancellation of all state based financial aid. If you have further questions, contact us.

You can find information on who is required to register as well as register on the Selective Service System website.

If you have received notification that you are not in compliance with this regulation, please complete the "Statement of Selective Service Registration Compliance" form.

Kent State University is committed to maintaining a drug-free campus. Given this objective, the unlawful manufacture, distribution, dispensation, possession or use ofanyillegal drug on its property or as part of any of its activities is strictly prohibited.

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In compliance with the Student Right to Know Act, Public Law 101-542, Kent State University provides the following information about completion and graduation rates to current and prospective students and employees.

Six-Year Graduation Rate:

For additional information on Kent State University's six-year graduation rates and other information covered by the Student Right to Know Act, please visit the office ofInstitutional Research's website.